Mentoring Policy

The institute has implemented a mentoring/parenthood system with specific objectives in mind:

1. To provide guidance and support to the students.
2. To improve the student-teacher relationship.
3. To enhance the overall performance of the students.
4. To assist students in exploring various career and future options.

Key points regarding the mentoring system:

1. Each mentor or teaching faculty member is assigned as a guardian for a group of 20-25 mentees/students.
2. Mentors are required to conduct fortnight meetings with their mentees to assess, monitor, counsel, and provide guidance.
3. During counseling sessions, mentors should be cooperative and kind, aiming to gain the full confidence of their mentees.
4. Mentors are responsible for recording the details of each student in the provided format.
5. Confidentiality regarding any personal information shared by the students should be maintained by the mentors.
6. All information, instructions, and notices should be communicated to the mentees through the group representative of the batch.
7. Mentors have the authority to sanction leave (up to a maximum of 5 days) for their mentees based on their attendance and must inform the class teacher.
8. Mentors should recommend students for co-curricular and extra-curricular activities as required to the respective heads.
9. The head mentor of the class should receive a monthly oral report on all the mentees during meetings.
10. Any observed case studies during the semester should be reported to the mentoring committee.
11. Mentors are solely responsible and accountable for their group of students.

These guidelines outline the objectives and responsibilities of the mentoring system in the institute, aiming to provide support, guidance, and holistic development opportunities for the students.

Guidelines for the Head Mentor:

1. Conduct monthly meetings with all the mentors of the respective class.
2. Provide an overview of all the mentee groups (class) regarding:
• Daily attendance
• Academic performance
• Extra and co-curricular performance
• Career development
• Personal development, including communication and soft skills
• Interpersonal relationships
• Social responsibilities
3. Address mentees in special cases as required.
4. Suggest topics for training, workshops, and seminars based on the problems and suggestions received from the class and all mentors.
5. Communicate all issues discussed in the monthly meeting to the Principal or Academic Coordinator, with coordination from the Academic Incharge and the mentoring committee.
6. Submit the minutes of the monthly meeting to the mentoring committee.
7. Report any observed case studies during or within the semester to the mentoring committee.

These guidelines outline the specific responsibilities of the Head Mentor, including conducting meetings, monitoring the progress of mentees, addressing special cases, suggesting training topics, and effectively communicating with relevant stakeholders within the institute. The Head Mentor plays a crucial role in overseeing the mentoring system and ensuring its effectiveness in supporting the students.