Academic Appeals and Procedure

Academic Appeals and Procedure

The Academic Policies and Procedure Manual outlined in the provided information serves as a reference for all policies and procedures that impact the academic conduct of the institute. It is designed in accordance with the procedures and guidelines of Dr. Babasaheb Ambedkar Technological University, Lonere (DBATU), Pharmacy Council of India (PCI), and Maharashtra State Board of Technical Education (MSBTE).

The scope of this manual includes, but is not limited to, the following academic activities of the institute:

1. Conduct of Academics: This section covers the guidelines and procedures related to the overall conduct of academic programs at the institute. It may include information on admission criteria, program structure, curriculum development, teaching methodologies, assessment methods, grading systems, academic integrity, attendance requirements, and academic support services.
2. Conduct of Examinations: This section outlines the policies and procedures regarding the conduct of examinations. It may include information on exam scheduling, exam registration, exam rules and regulations, grading and evaluation criteria, re-evaluation or re-assessment processes, and exam-related grievances.
3. Research and Development Activities: This section focuses on promoting and regulating research and development activities within the institute. It may include policies and procedures related to research ethics, project proposal submission and approval, funding opportunities, research collaborations, intellectual property rights, publication guidelines, and research misconduct.
4. Grievance Redressal Mechanisms: This section addresses the procedures for handling grievances and complaints related to academic matters. It may include information on the formation and functioning of grievance redressal committees, complaint submission processes, investigation procedures, and disciplinary actions.

It is important to note that the mentioned policies and procedures are subject to review and change based on the evolving needs and priorities of the institute. Any revisions or updates to the policies will be communicated to the relevant stakeholders, and they will be enforced without discrimination.

Additionally, the provided information highlights some of the key features and facilities of the institute. It mentions state-of-the-art infrastructure, well-ventilated classrooms, audio-visual facilities, and ICT-enabled teaching methods to enhance the academic environment. The faculty members are described as having diverse backgrounds and extensive experience, contributing to the development of students' knowledge, skills, and personality. The institute also emphasizes equal opportunity in education, constituting committees to address issues such as ragging, discrimination, and female safety. Student development is monitored through a mentoring system, aiming to provide guidance, improve relationships, enhance performance, and facilitate career planning. The institute also emphasizes curriculum enrichment programs, add-on courses, guest lectures, seminars, workshops, etc., to bridge curricular gaps and promote holistic learning.

Overall, the Academic Policies and Procedure Manual aims to ensure a conducive academic environment, uphold academic standards, promote fairness and inclusivity, and support the overall development of students within the institute.

I.                    Programme Committee / Institute Level Curriculum Implementation Unit ICIU)

The Programme Committee, also known as the Institute Level Curriculum Implementation Unit (ICIU), is responsible for planning and monitoring the teaching and learning process within the institute. The committee consists of various stakeholders, including the Principal, Academic Coordinator, Academic In-charge, Heads of Departments (HODs), Class Teachers, and Class Representatives.

The primary role of the Programme Committee is to oversee the implementation of the curriculum at the institute level. They are involved in designing, organizing, and evaluating the teaching and learning activities to ensure effective delivery of education.

Here are some key responsibilities of the Programme Committee or ICIU:

1. Planning the Teaching and Learning Process: The committee collaboratively plans the teaching and learning activities, taking into consideration the overall curriculum objectives and the specific requirements of each program or academic discipline. They determine the course offerings, schedules, and instructional strategies.
2. Monitoring Teaching and Learning Activities: The committee ensures that the teaching and learning activities are carried out as planned. They monitor the quality of instruction, instructional materials, and teaching methodologies. This includes evaluating the performance of teachers, assessing student engagement, and addressing any issues or challenges that arise during the process.
3. Curriculum Development and Review: The committee actively participates in curriculum development and review processes. They stay updated with advancements in their respective fields and make necessary revisions to the curriculum to align with current industry standards and educational trends.
4. Assessing Student Progress: The Programme Committee oversees the assessment and evaluation of student progress. They establish assessment criteria, methods, and tools to measure student learning outcomes effectively. The committee also ensures that fair and transparent evaluation practices are followed.
5. Collaborating with Faculty and Staff: The committee works closely with faculty members, class teachers, and other staff members to facilitate effective teaching and learning. They provide necessary support, resources, and professional development opportunities to enhance the capabilities of the teaching staff.
6. Addressing Student Concerns: The Programme Committee serves as a platform for addressing student concerns related to the teaching and learning process. They encourage feedback from students, class representatives, and other stakeholders to identify areas of improvement and implement necessary changes.

Overall, the Programme Committee or ICIU plays a crucial role in ensuring the smooth implementation of the curriculum and the quality of education within the institute. By actively planning, monitoring, and reviewing the teaching and learning activities, they strive to create an environment conducive to academic excellence and student success.

II. The Academic Calendar

The Academic Calendar is an important document prepared by the programme committee of an institute at the beginning of each semester or academic year. The purpose of the calendar is to outline and summarize the planning of various activities related to teaching, learning, examinations, co-curricular and extra-curricular events, as well as training and skill development initiatives.

When creating the Academic Calendar, the programme committee takes into consideration the guidelines and regulations provided by the SPPU (Dr. Babasaheb Ambedkar Technological University, Lonere) or MSBTE (Maharashtra State Board of Technical Education), as well as the management planner of the institute.

The calendar includes the probable dates for all the activities that are scheduled to take place throughout the academic year. These dates are determined through discussions and coordination with the respective committee in-charges, who are responsible for specific areas or departments.

Once the calendar is in effect, the academic committee monitors the actual execution of the planned activities on a monthly basis. They ensure that the activities are carried out according to the schedule outlined in the calendar. Any deviations or adjustments from the plan are documented and reviewed.

At the end of each month or periodically as required, a review of the activities conducted is compiled and submitted to the Principal of the institute. This review provides an overview of the progress made, any challenges faced, and any modifications made to the original plan. It serves as a means of accountability and helps the Principal stay informed about the academic activities taking place in the institute.

Overall, the Academic Calendar serves as a roadmap for the institute, ensuring that the various activities are well-planned, coordinated, and executed throughout the academic year. It helps maintain a structured and organized approach to education, enabling students, faculty, and staff to be aware of important events and deadlines.

Subject Distribution and time table

At the beginning of the semester or academic year, the department will be responsible for distributing the workload and assigning subjects to the faculty members. Subsequently, the program committee will prepare and display the timetables for the students, which will also be shared with the staff.

The Academic Monitoring System

The academic monitoring system involves the active participation of programme committee members and Heads of Departments (HODs) to oversee the following aspects:

• Ensuring that subject teachers conduct the prescribed theory and practical sessions.
• Monitoring the course content and ensuring its effective delivery.
• Observing the utilization of various pedagogical teaching methods.
• Ensuring fair and unbiased evaluation in continuous assessment and examinations.
• Monitoring the timely completion of the syllabus.
• Keeping track of student attendance.
• Focusing on improving student performance.
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• Academic Delivery:

• The number of theory and practical hours for each subject and the total number of working days for the semester/year must comply with the regulatory guidelines.
  

• The respective faculty members are responsible for preparing the course outcomes. Based on the proposed number of teaching days, subject teachers should plan the delivery of course content. Each faculty member must submit a term-wise teaching plan for their respective subjects (theory and practical) to the academic department. The plan should be verified by the Head of the Department and approved by the Principal.

• The subject teacher is required to maintain records of the conducted theory, tutorial, and practical sessions. These records will be periodically verified by the Head of the Department, Academic In-charge, and Principal. Upon completion of the semester, a syllabus completion report should be submitted to the academic section.

• If the required number of working days cannot be met due to unavoidable circumstances, the academic committee will arrange additional working hours to ensure that the syllabus is completed within the designated timeframe.

• Theory/practical classes:
  

1. The day should commence with the recitation of the Pharmacist Oath.
2. Create a lesson plan/practical plan for each lecture and adhere to it strictly.
3. Develop course content that caters to the diverse range of students, including those who are slow learners or advanced learners.
4. Distribute course materials to students through the SNPT ERP Portal.
5. Emphasize higher cognitive learning approaches in the classroom, such as experiential learning, participative learning, and problem-based learning.

Conducting tutorial classes:

1. The subject teacher should organize tutorial classes for students and identify slow and advanced learners based on their performance in class, practicals, continuous assessments, and sessional marks.
2. Conduct revision sessions using discussions, MCQs, and assignments.
3. Analyze university question papers and provide guidance to students on model answers.
4. Pay special attention to slow learners to help them grasp challenging concepts.
5. Submit tutorial records at the end of the semester/year.

Orientation/expert lectures:

1. Senior faculty members with strong subject knowledge should conduct orientation/expert lectures. The subject teacher should collaborate with the expert to plan adequate lectures.
2. Orient students about the subject's university question paper and writing style.
3. Explain the significance of the subject for advanced classes/studies.
4. Provide guidance on time management and achieving high scores in the subject.
5. Motivate and boost students' confidence overall.

Conducting remedial classes:

1. Remedial classes should be organized for students who have backlogs from previous semesters. The Head of Departments (HODs) in consultation with the academics department should assign subject teachers to conduct the remedials.
2. Cover topics from the syllabus in which students are facing difficulties.
3. Discuss university question papers and guide students on model answers.
4. Conduct revision sessions using MCQs, assignments, etc.
5. Submit remedial records at the end of the semester/year.

Ph.D. course work:

The Ph.D. Coordinator should oversee the Ph.D. course work for all registered candidates in coordination with the research advisory committee of the institute.

Rewritten sentences for the induction program:

The Academic Committee shall organize an induction program for freshman students (first-year students of all courses) to familiarize them with the institute and their respective courses. The committee in charge will conduct interactive sessions to provide information about various activities conducted at the institute.

Rewritten sentences for co-curricular and extra-curricular activities:

The respective committees will arrange various co-curricular and extra-curricular activities.

Code of Conduct for Students:

All students of the institute are required to adhere strictly to the following rules and regulations:

1. Ragging in any form, whether within or outside the campus, is strictly prohibited. Defaulters will face the consequences as per the Maharashtra Anti-Ragging Act, 1999.
2. First-week formalities (For newly admitted students):

• Fill up the enrollment form/eligibility form as per the notified schedule after the completion of the admission process.
• Sign the anti-ragging affidavit as per the provided guidelines.
• Collect the identity card and library card.

3. Attendance: Maintaining a minimum of 80% attendance (as per PCI norms) is mandatory for both theory and practical classes separately to be eligible for sessional (internal) and university end-semester examinations. Failure to meet the attendance requirement will result in the student being detained from appearing in the sessional and end-semester examinations.
4. Leave: Students should obtain permission from their mentor and class teacher for leaves of less than 5 days. For leaves exceeding 5 days, prior approval from the Principal is required. In case of medical leave, an application with a medical certificate must be submitted.
5. In case of unavoidable reasons for absenteeism, the college authority should be informed well in advance, with the condition of maintaining a minimum 80% attendance.
6. All students must carry a valid college I-Card at all times within the college and campus premises.
7. Punctuality: Students must arrive on time and follow the timetable. Late entries will not be permitted.
8. Each student will be assigned a class teacher and mentor to address academic and personal problems.
9. Students should obtain their practical journals from the stores.
10. During lab hours, students must wear lab coats and caps and carry their lab record books.
11. Students will not be allowed to participate in the next practical exercise unless they have completed the journal for the previous exercise. Only students with certified journals will be eligible for the practical examination.
12. The use of mobile phones is strictly prohibited in laboratories, classrooms, libraries, and corridors. In case of emergencies, mobile phone usage is allowed in designated common areas.
13. Students are required to wear the college uniform.
14. Students are advised to check the academic, examination, and account notice boards, as well as the official WhatsApp group, daily.
15. Discarding papers or similar materials in the campus or corridors is strictly prohibited.
16. Students are not allowed to sit on the steps, fence walls, or loiter in the corridors. Loud talking near or around the library, staff room, and passage areas will be considered punishable.
17. Monthly student performance records, including academic performance and attendance reports, will be communicated to parents.
18. Students must maintain discipline and decorum in classrooms, laboratories, libraries, and within the institute premises. Any form of misbehavior in the college campus will not be tolerated.
19. Students must not damage college property.
20. Students must not engage in any anti-national, anti-social, or racial activities.